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- Collect maintenance, late fees, and other income.
- Establish and administer bank accounts.
- Administer accounts payable and reconcile bank accounts monthly.
- Monitor and follow-up on delinquent accounts and report to Board monthly.
- Prepare monthly financial reports.
- Prepare annual budget and monitor monthly.
- Administer payroll using outside service.
- Assist Board in managing reserve fund.
- Administer insurance program.
- Provide all financial information to assist accountant for annual or special audits and year end report.
- Assist consultant in all tax certiorari proceedings.
- Administer Tax Rebate Program.
- Prepare 1098’s each January and file summary with IRS.
- Implement and enforce all rules, bylaws, and procedures and recommend revisions when appropriate.
- Manage Staff by developing and implementing job descriptions.
- Meet regularly with staff.
- Represent co-op in any Local 32B/J hearing or arbitration if applicable.
- Oversee building systems.
- Visit building on a regular basis.
- Liaise with Board of Managers through written, e-mail, and telephone communications in order to administer the business of the cooperative.
- Bid out jobs and prepare for Board consideration.
- Review and process renovation requests, monitor shareholders renovations ensuring they are in compliance with city codes and building policies.
- Initiate, record and process all work orders.
- Act as liaison with accountant, attorney and city agencies.
- Prepare all written documents required, including correspondence, agendas, meeting notices, etc.
- Act as transfer agent, which includes reviewing all applications for sales, refinances and sublets, presenting completed application for Board review.
- Handle all required building filings including but not limited to, property, elevator, boiler, and owner registrations with the Department of Finance, Fire Department, Environmental Control Board, and other mandates.
- Periodically review existing building contracts for effective service and compliance. Upon consultation with Board, enter into or change existing contracts for necessary services for the building.
- Attend to complaints of shareholders and their sub-tenants.
- Generally, do all things reasonably deemed necessary or desirable by the Board of Directors for the proper management of the building.
