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- Collect common charges, late fees, and other income.
- Establish and administer bank accounts.
- Monitor and follow-up on delinquent accounts and report to Board monthly.
- Administer accounts payable and reconcile bank accounts monthly.
- Prepare monthly financial reports.
- Prepare an annual budget and monitor monthly.
- Administer payroll using outside service.
- Assist Board in managing reserve fund.
- Administer insurance program.
- Provide all financial information to assist accountant for annual or special audits and year-end report.
- Assist consultant in all tax certiorari proceedings.
- Implement and enforce all rules, bylaws, procedures and recommend revisions when appropriate.
- Manage Staff by developing and implementing job descriptions.
- Meet regularly with staff.
- Represent condo in any Local 32B/J hearing or arbitration.
- Routine building inspections to oversee projects.
- Liaise with Board of Managers through written, e-mail, and telephone communications in order to administer the business of the condominium.
- Prepare contract and bid specifications for repairs and capital improvements per Board; send out requests, receive proposals, and prepare for Board consideration.
- Initiate, record, and process all work orders.
- Act as liaison with accountant, attorney, and city agencies.
- Prepare all required written documentation, including correspondence, agendas, meeting notices, etc.
- Review applications for resale to secure the Board of Managers’ “Waiver of Right of First Refusal,” presenting completed applications for Board review.
- Handle all required building filings including but not limited to, property, elevator, boiler, and owner registrations with the Department of Finance, Fire Department, Environmental Control Board, and other mandates.
- Periodically review existing building contracts for effective service and compliance. Upon consultation with Board, enter into or change existing contracts for necessary services for the building.
- Attend to complaints of unit owners and their tenants.
- Handle all sponsor related issues on behalf of the Board of Managers.
- Handle all code compliance issues.
- Generally, do all things reasonably deemed necessary or desirable by the Board of Managers for the proper management of the building.
