Coop Services

Coop Services

Financial Services

  • Collect maintenance, late fees, and other income.
  • Establish and administer bank accounts.
  • Administer accounts payable and reconcile bank accounts monthly.
  • Monitor and follow-up on delinquent accounts and report to Board monthly.
  • Prepare monthly financial reports.
  • Prepare annual budget and monitor monthly.
  • Administer payroll using outside service.
  • Assist Board in managing reserve fund.
  • Administer insurance program.
  • Provide all financial information to assist accountant for annual or special audits and year end report.
  • Assist consultant in all tax certiorari proceedings.
  • Administer Tax Rebate Program.
  • Prepare 1098’s each January and file summary with IRS.

Building Management

  • Implement and enforce all rules, bylaws, and procedures and recommend revisions when appropriate.
  • Manage Staff by developing and implementing job descriptions.
  • Meet regularly with staff.
  • Represent co-op in any Local 32B/J hearing or arbitration if applicable.
  • Oversee building systems.
  • Visit building on a regular basis.
  • Liaise with Board of Managers through written, e-mail, and telephone communications in order to administer the business of the cooperative.
  • Bid out jobs and prepare for Board consideration.
  • Review and process renovation requests, monitor shareholders renovations ensuring they are in compliance with city codes and building policies.
  • Initiate, record and process all work orders.
  • Act as liaison with accountant, attorney and city agencies.
  • Prepare all written documents required, including correspondence, agendas, meeting notices, etc.
  • Act as transfer agent, which includes reviewing all applications for sales, refinances and sublets, presenting completed application for Board review.
  • Handle all required building filings including but not limited to, property, elevator, boiler, and owner registrations with the Department of Finance, Fire Department, Environmental Control Board, and other mandates.
  • Periodically review existing building contracts for effective service and compliance. Upon consultation with Board, enter into or change existing contracts for necessary services for the building.
  • Attend to complaints of shareholders and their sub-tenants.
  • Generally, do all things reasonably deemed necessary or desirable by the Board of Directors for the proper management of the building.